COMMISSIONERS MEETING
REGULAR SESSION
AUGUST 20, 2007 AT 6:00 P.M.
ATTENDANCE:
COMMISSIONERS: Kristina Warren, President
James Baird
ATTORNEY: Scott Hoff
AUDITOR: Stephanie Campbell
DEPUTY AUDITOR: Carrie Boling
AUDIENCE: 37 Individuals
The Putnam County Board of Commissioners met in regular session on August 20, 2007 at 6 p.m. at the courthouse annex. The pledge to the flag was given. Commissioner Beck was not present due to being ill.
BRIDGE 59
Highway Superintendent Dave Sutherlin passed out the cover sheet for Bridge 59 plans to be submitted.
FLOOD PLAIN ORDINANCE
Planning Director Kim Hyten was not present. Commissioner Baird asked if items had been completed on Page 12, Section C, Items 1 & 2. Auditor Stephanie Campbell called Mr. Hyten for clarification and was told they had indeed been completed.
Commissioner Baird made the motion to approve. Commissioner Warren seconded. The motion carried.
CROSSROADS HORSE ARENA
Don Gedert updated the Commissioners on the Crossroads Horse Arena. He reported that the bonds have been closed and they are continuing with the road work. They have signed an agreement with the town of Cloverdale. Copies of the easement agreement states that there will be five feet on the north and south side of the road. Mr. Gedert reminded the Commissioners of four previous bids for tree removal. Commissioner Baird would like the chance to review the previous bids. He also reminded Mr. Gedert of the cover sheet that needs to be submitted with any information coming before them.
Commissioner Baird made the motion to table until the September 14th meeting. Commissioner Warren seconded. The motion carried.
RECORDER SALES AGREEMENT
Recorder Jeannette Summitt presented a sales agreement with Fidlar Software Company. Attorney Scott Hoff has reviewed and does not have any problems with the agreement. Mrs. Summitt explained her research of other companies and how it had come down to money. She has had the opportunity to see this program work. Commissioner Baird asked if it is compatible with the state or are they working towards it. Greg Bachman with Fidlar explained that it has public terminal access and possible integration with GIS. They currently have 135 customers in 13 states and 20 counties in Indiana. The current software would cost $45,000.
Commissioner Baird made the motion to approve. Commissioner Warren seconded. The motion carried.
REAL ESTATE OFFICE
Assessor Wanda O’Neal and Nancy Dennis would like to hire a part time data collector that could possibly turn into a full time position. They would need $10,000 to get this person trained, they already have tentative approval from the Council. They are now seeking the Commissioners approval for the position.
Commissioner Baird made the motion to approve the part time position. Commissioner Warren seconded. The motion carried.
ATV GROUP
Keith Hutcheson thanked the public officials of their willingness to work with him and he appreciated their time.
Attorney Scott Hoff said it was suggested to him to remove the word “highway” out of the ordinance. Commissioner Warren explained the process of advertising the ordinance, it would need to be advertised ten days prior to their next meeting.
RESOLUTION 2007-8-20-1
Donna Anderson passed out the Reelsville Water Resolution authorizing the application of grant modifications. Commissioner Baird made the motion to approve. Commissioner Warren seconded. The motion carried.
EDGELEA SUBDIVISION
Commissioner Baird explained how the county tried to focus on the request of Edgelea’s residents. He gave a brief summary of what he and Highway Superintendent Dave Sutherlin came up with:
1. Paving of Edgelea, Wildwood, Fairway and Greenway Drives, excluding any draining work.
2. Surface and subsurfacing drainage on Wildwood Drive from Hilltop Lane to/thru Edgelea, Fairway, Wildwood intersection by Putnam County Highway Department.
3. Repair 3 storm drains.
Alan Barber expressed his thanks on behalf of the subdivision. He wanted to know if the paving would be from curb to curb. Commissioner Baird said that right now the water flows well down the curb, he does not want to disturb that. Highway Superintendent Dave Sutherlin wanted to remind the residents that if they ever wanted to add a new sanitary sewer, they need to decide that now. He does not want to come out and pave the roads and then have to come back next year to tear the asphalt out.
Linda Katula asked about Wildwood being repaired or replaced. Commissioner Baird replied that it would be replaced. Mrs. Katula thanked the Commissioners and Mr. Sutherlin for their help.
RESOLUTION 2007-8-20 & RESOLUTION 2007-08-20-1
Jason Semler with Umbaugh presented resolutions to the issuance and sale of revenue bond of the county in a principal amount not to exceed $2,900,000 for the purpose of financing the acquisition, construction, installation and equipping of an emergency 911 facility, together with certain expenses to be incurred therewith, including expenses incurred in connection with the issuance of such bonds.
Commissioner Baird made the motion to approve both resolutions. Commissioner Warren seconded. The motion carried.
RESOLUTION 2007-8-20-2 (E.D.I.T.)
An ordinance relating to the adoption of a Capital Improvement Plan for Putnam County to specify the intended uses of revenues to be received by Putnam County from the Putnam County Economic Development Income Tax.
Commissioner Warren made the motion to approve. Commissioner Baird seconded. The motion carried.
PAYROLL
Commissioner Baird made the motion to approve August 10, 2007 payroll. Commissioner Warren seconded. The motion carried.
1. Indiana Dept. of Transportation-Bridge Replacement on State Farm Road.
2. Indiana Dept. of Transportation-Bridge Inspections Contract.
3. Indiana Dept. of Labor-Common Construction Wage Law.
4. Davis Claims Service-Hugh May Claim.
5. Putnam County 4H-Budget request.
6. DNR-Bridge 146.
7. Mid-America Elevator-Full Maintenance Agreement.
8. GIE-Troy Pelfrey Tort Claim.
9. IDEM-Altra Indiana Permit Application.
10. IDEM-Lone Star Air Permit Approval.
11. IDEM-Lone Star Notice of Public Comment.
12. Kenna Consulting-Close Out Documents for Reelsville Water Authority.
13. FSSA-RCAP Grant Documents.
14. Welfare Monthly Reports-July 2007.
15. Clerk’s Monthly Report-June 2007.
16. Treasurer’s Report of Collections-June 2007.
17. Treasurer’s Monthly Report-June 2007.
The mail was acknowledged.
ADJOURN
Commissioner Warren made the motion to adjourn. Commissioner Baird seconded. The motion carried.
________________________________ _______________________________
Kristina Warren, President James Baird
________________________________
Attest: Stephanie Campbell
Auditor