COMMISSIONERS MEETING
SPECIAL SESSION
AUGUST 6, 2007 AT 4:30 P.M.
ATTENDANCE:
COMMISSIONERS: Kristina Warren, President
Gene R. Beck, Vice President
James Baird
ATTORNEY: Scott Hoff
DEPUTY AUDITOR: Carrie Boling
The Putnam County Board of Commissioners met in special session on August 6, 2007 at 4:30 p.m. at the courthouse annex.
COMMISSIONERS BUDGET
Discussion was made about putting Tom Gilson’s position in the Courthouse budget. It was decided to ask for his position to be moved so it would be more efficient and cost effective for the county.
Commissioner Warren said she would contact Marty Denton at HBG to discuss the 47 vehicles insured for the Sheriff’s Department. They discussed possibly shifting the liability insurance from the Commissioners to the Sheriff’s budget.
HAZARDOUS WASTE
Discussion of not broadening the Hazardous Waste Fund ordinance because some entities may want to treat it as a revenue source.
EDIT DISTRIBUTION
Commissioner Warren explained the spreadsheet on EDIT distribution. Commissioner Baird feels very strongly in supporting economic development and bringing diverse industry into Putnam County. The City of Greencastle has the infrastructure. Commissioner Warren would like to see us focus on possibilities of getting infrastructure in the county.
Commissioner Baird would like to see some money spent on the steel bridges. He suggested displaying them somewhere as a source of revenue. Commissioner Warren suggested putting some money into the Economic Warchest for special projects.
2007 Type of Transaction Amount of R/D Balance
01/04/07 Jail Bond Payment $ 240,451.25 $(238,776.79)
05/10/07 Highway Garage Loan $ 78,698.93 $(317,475.72)
07/10/07 Jail Bond Payment $ 242,371.25 $(559,846.97)
07/26/07 Scott Hoff (Jail Bond) $ 22.44 $(559,869.41)
Amount Rolled From 2006: $ 1,674.46
Amount to Receive in 2007: $ 936,331.00
Jail Bond Payments (2): $ 482,822.50
Highway Garage Loan: $ 78,698.93
Scott Hoff (Jail Bond): $ 22.44
Highway Garage Loan: $ 6,000.00
West Central Economic Development: $ 9,000.00
Putnam County Economic Development: $ 24,150.00
Leftover Amount: $ 337,311.59
The Commissioners decided to distribute the remaining $337,311.59 as follows:
Roads (Highway) $ 250,000.00
Museum $ 1,000.00
Economic Warchest $ 86,311.59
Commissioner Warren asked Attorney Scott Hoff to prepare a Capital Plan for their next meeting.
BUDGET PROCESS
Commissioner Baird feels that the Board of Commissioners should play more of a role through the budget process when it comes to salaries and amount of staff in each office. He believes that County offices should have their salaries to the Auditor prior to July 1st and then come before the Board of Commissioners so they may recommend to the Council. Operating expenses will still need to be to the Auditor by August 1st. Deputy Auditor Carrie Boling is to inform the Auditor of the new procedure so she can put it in place for 2009 budget.
________________________________ _______________________________
Kristina Warren, President Gene R. Beck, Vice President
________________________________ _______________________________
James Baird Attest: Carrie Boling
Deputy Auditor
COMMISSIONERS MEETING
REGULAR SESSION
AUGUST 6, 2007 AT 6:00 P.M.
ATTENDANCE:
COMMISSIONERS: Kristina Warren, President
Gene R. Beck, Vice President
James Baird
ATTORNEY: Scott Hoff
DEPUTY AUDITOR: Carrie Boling
AUDIENCE: 31 Individuals
The Putnam County Board of Commissioners met in regular session on August 6, 2007 at 6:00 p.m. at the courthouse annex. The pledge to the flag was given.
CROSSROADS ARENA UPDATE
Don Gedert gave an update on the roads near the Crossroads Arena and that construction had started on the building.
EOC FINANCING
Lauren Mathis with Umbaugh gave a brief update on local banks issuing bonds without any property tax backup. Old National Bank’s rate is less than by 1%. She felt it was unnecessary for the county to use property tax backup. She handed out a worksheet of Historical Hazardous Waste Transaction Receipts & Disbursements. They can only spend 10% of these funds per year. There is a Bond Ordinance to go before the Council.
Commissioner Beck asked Ms. Mathis why the banks did not want to know how much money they had coming in per year. She answered they wanted to know how much was left in there because they were only allowed to spend 10% of the balance. Attorney Scott Hoff said he would speak to Tom Pittman with Baker & Daniels.
PROPERTY TAXES
Kenneth Gibson asked what part of the property tax money did the Commissioners control. Commissioner Warren explained that the Commissioners control none of it, the Council controls about 5% of it. Mr. Gibson asked what Greg Arnold’s job was. Commissioner Warren replied that Mr. Arnold’s job was the Marion Township Trustee and he was in charge of personal property and poor relief. Mr. Gibson explained his discouragement with Nancy Dennis and Wanda O’Neal, and wanted to know how to remove Mrs. O’Neal from her position. Commissioner Warren replied that the Mrs. O’Neal was an elected official. The only way to remove is through impeachment. The Commissioners had no authority to fire the Assessor or her staff.
Mr. Gibson also asked why the meals and textbooks cost more at different schools. Commissioner Warren replied that the school board makes those decisions.
ATV
It seems that there was miscommunication somewhere. The ordinance presented to the Commissioners at the last meeting was for only crossing the roads. However, that is not what they want. They want to be able to travel the county roads. The Commissioners tabled until their next meeting.
MID AMERICA ELEVATORS
Commissioner Beck made the motion to give tentative approval for Mid America Elevators at $145 a month pending changing the contract from three years to five years. Commissioner Baird seconded. The motion carried.
BID CONTRACTS
911 Director Dave Costin presented bid contracts. Revisions need to be made regarding when payments are due. From now Article 11.5.2 will read 60 days.
SEPTIC LINE
Commissioner Beck made the motion to give verbal approval to pursue DePauw. Commissioner Baird seconded. The motion carried.
RESOLUTION 2007-08-06
Commissioner Baird made the motion to approve the resolution regarding the reimbursement of $463,000 from proceeds of a proposed issue of bonds. Commissioner Beck seconded. The motion carried.
CLAIMS REGULAR & EMERGENCY
Commissioner Beck made the motion to approve claims. Commissioner Baird seconded. The motion carried.
HERITAGE LAKE
Harold Paetow thanked the Commissioners and Highway Superintendent Dave Sutherlin for the improvements to the roads at Heritage Lake.
PAYROLL
Commissioner Beck made the motion to approve July 27, 2007 payroll. Commissioner Baird seconded. The motion carried.
MINUTES
Commissioner Baird made the motion to approve July 16, 2007 minutes. Commissioner Beck seconded. The motion carried.
1. IN Department of Homeland Security-Grant Agreement.
2. Farrar, Garvey & Associates-Bridge 199.
3. Kenna Consulting-Semi Annual Report for Reelsville Grant.
4. Nunn Law Office-Gray Tort Claim.
5. IDEM-Barnaby Road Sanitary Sewer Permit Application.
6. IDEM-Lone Star Notice of Public Comment.
7. IDEM-Altra Indiana Sewer Permit Application.
8. IDEM-Wabash Valley Asphalt Approval.
9. Floyd Township Fire Protection District-July 2, 2007 Meeting.
10. Floyd Township Fire Protection District-July 16, 2007 Meeting.
11. Microfilm Progress Report-July 2007.
12. Putnam County Hospital-Board of Trustees Minutes June 20, 2007.
The mail was acknowledged.
ADJOURN
Commissioner Beck made the motion to adjourn. Commissioner Baird seconded. The motion carried.
________________________________ _______________________________
Kristina Warren, President Gene R. Beck, Vice President
________________________________ _______________________________
James Baird Attest: Carrie Boling
Deputy Auditor