COMMISSIONERS MEETING
REGULAR SESSION
JULY 17, 2006 AT 6:00 P.M.
ATTENDANCE:
COMMISSIONERS: Dennis D. O’Hair, President
Kristina Warren, Vice President
Scott Hoff
DEPUTY AUDITOR: Carrie Boling
AUDIENCE MEMBERS: 11 Individuals
The Putnam County Board of Commissioners met in regular session on July 17, 2006 at 6:00 p.m. at the courthouse annex. The pledge to the flag was given. Commissioner O’Hair stated that Commissioner Beck would not be in attendance tonight due to being out of state.
Commissioner O’Hair wanted to personally thank Attorney Tim Bookwalter for all of his help with the county. This would be Mr. Bookwalter’s last meeting as county attorney and introduced Scott Hoff as taking his place.
Steve Luther from Beam, Longest & Neff said he spoke with INDOT about switching funds from the Bridge 45 project to the Bridge 10 project. INDOT is looking into it but they have not made any decisions.
Steve Luther gave a copy of a transmittal letter to Highway Superintendent Dave Sutherlin. Commissioner O’Hair explained to the new county attorney Scott Hoff that the bridge is not completed yet but the company has been paid and there could possibly be some litigation. Shane Floyd from United was in attendance and was asked to work closely with Dave Sutherlin on this project because Commissioner O’Hair wants this bridge worked on as soon as possible. Tim Bookwalter currently has a copy of the contract signed with Woolpert years ago.
Commissioner Warren brought up a bridge on State Police Post Road that needed to be replaced. There was money in the cumulative bridge fund for the project. Designs have already been drawn up by USI Consultants. Commissioner Warren made the motion to request an additional appropriation to the County Council for the project. Commissioner O’Hair seconded. The motion carried.
Dave Sutherlin said some of the county roads are bleeding badly due to the hot weather. The highway department has received a few phone calls about the oil getting on cars.
Graham Subdivision located in Section 14, Township 16 N, Range 5 W, being Russell Township. Commissioner Warren made the motion to approve. Commissioner O’Hair seconded. The motion carried.
Sinclair Property is amended by changing the zoning classification from commercial to planned unit development. They will be building duplexes for residents 55 years of age and older. The water will be provided from the Town of Cloverdale.
Buzzi Unicem is amended by changing the zoning classification from commercial to planned unit development.
Commissioner Warren asked Planning Director Kim Hyten if there had been any objections on either of these ordinances. Mr. Hyten replied that there were not. Commissioner Warren made a motion to approve both ordinances. Commissioner O’Hair seconded. The motion carried.
Kim Hyten presented a contract for the land use plan to be signed by the Commissioners. Attorney Scott Hoff did review it and said the contract is fine.
Kim Hyten acquired two quotes for camera systems to be placed at the annex due to increased vandalism. 911 Director Dave Costin said the higher amount allows for 911 to monitor the system but both are night vision cameras. Commissioner O’Hair asked if we would be able to prosecute off of these films. Attorney Tim Bookwalter said yes, that is the best kind of evidence. Commissioner O’Hair would like to see three independent companies give quotes.
Kim Hyten would like for Community Corrections to be responsible for cleaning up cigarette butts after their Sunday classes at the annex. Mr. Hyten also reported vandalism to Will Neibold’s air conditioner outside the Veterans office.
Bioterrorism Coordinator Steve Walters presented the pandemic flu report at a prior meeting. He asked if the Commissioners had any questions and if they were ready to make a decision. Commissioner Warren made the motion to take Mr. Walter’s recommendation and accept the plan. Commissioner O’Hair seconded.
Mr. Walters said he and Kim Hyten would get with the department heads to go over the procedures. They had a pandemic flu exercise today where first responders and city officials were present. Mr. Walters said he would keep everybody up to date when he received new information.
Joanne Cole from the Humane Society is asking for an appointment of kennel inspector. Scott Hoff says we can do an ordinance to adopt a description of what a kennel is. Commissioner Warren asked if a description had to be worked out first. Scott Hoff suggested working out a description first, then an ordinance then a fee. Commissioner Warren made a motion to table. Commissioner O’Hair seconded. The motion carried.
Dave Costin, E911 Director brought back a detailed review of the existing antenna networks on the tower on top of the courthouse. The report showed that the best option would be to build their own tower. Commissioner Warren asked if he has talked to other vendors about estimates. He said he has only spoke with consultant over the phone.
Commissioner O’Hair asked if he would be giving this information to the Council at their next meeting and what kind of timeline was he looking at. Dave Costin replied if there was funding available, construction would have to be done during the summer. His big concern is ice buildup during winter months. These numbers listed on the report are just a budgetary estimate.
Commissioner O’Hair asked the attorney’s opinion about using the hazardous material fund for this project. They both replied that it was not their opinion, but that the statute ruled through the State Board of Accounts that there has to be a relation between the statute and what it is being actually used for. Scott Hoff said the best way to go is to get the statute changed. Dave Costin estimated 22.47% of the dispatch calls are used for these run loads. Mr. Hoff would feel more comfortable getting the statute changed before going through with this project.
Kim Hyten suggested getting State Representative Andrew Thomas to get a bill passed. He would like to see this move forward because construction costs are going up all the time.
Beth Evans from Extension office was in attendance. 4-H’er Rachelle Overbay and her mother Dawn Overbay introduced themselves.
Bill Dory informed the Commissioners about the industrial site at Sgt. Cunningham near Fillmore Road. The intersection will become a three way intersection and will need stop signs. Commissioner Warren said that Mr. Dory should contact Dave Sutherlin. Bliss McKnight will need to be contacted first for a recommendation before stop signs can be put up.
A member of the audience wanted to thank the highway department about the gravel outside Heritage Lake. He is asking for help with bleeding on the roads inside the lake.
Tim Bookwalter wanted to thank the Commissioners for everything because he’s enjoyed the ride. Commissioner O’Hair said there have been tough decisions in the past but Mr. Bookwalter always understood where they were coming from and they all worked well together.
Commissioner Warren made a motion to approve June 5, June 19 & July 3, 2006 minutes. Commissioner O’Hair seconded. The motion carried.
Commissioner Warren made a motion to approve July 14, 2006 payroll. Commissioner O’Hair seconded. The motion carried.
1. Kenna Consulting-Reelsville Grant
2. INDOT-2000 Census
3. Indiana Office of Community & Rural Affairs-Notice of Overdue Report
4. GIE-John D. Johnson, Jr. & Eric D. Hughes
5. Butler, Fairman & Seufert-Letter of Transmittal Aeronautic Section
6. IDEM-Waters of Greencastle Sewer Permit Application
7. DNR-Samuel Brown House
8. IDEM- Heritage Landfill Renewal Reminder Letter
9. BOAC Minutes-July 2006
10. Sycamore Trails Quarterly Minutes-April 2006
11. Community Corrections Monthly Report-June 2006
12. Treasurer’s Monthly Report-June 2006
The mail was acknowledged.
Commissioner Warren made a motion to adjourn. Commissioner O’Hair seconded. The motion carried.
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