COMMISSIONERS MEETING
REGULAR SESSION
JUNE 19, 2006 AT 6:00 P.M.
ATTENDANCE:
COMMISSIONERS: Dennis D. O’Hair, President
Kristina Warren, Vice President
Gene R. Beck
ATTORNEY: Tim Bookwalter
DEPUTY AUDITOR: Evelyn Owens
AUDIENCE: 27 Individuals
The Putnam County Board of Commissioners met in regular session on June 19, 2006 at 6:00 p.m. at the courthouse annex. The pledge to the flag was given.
Brian Schutt shared with the board that the pipeline runs from Colorado to Ohio. Landowners are in the process of being notified about the right- of-way. They are trying to avoid shortages similar to what had happened during Hurricane Katrina. Commissioner Beck thought they might run into trouble when they reach the conservancy area.
Superintendent David Sutherlin submitted two quotes to repair Bridge 121 (Oakalla Bridge.)
Huber Construction $42,514.70
Trisler Construction $43,810.00
Commissioner Warren how long would it take to fix the bridge once started. Dave Sutherlin said about two to three weeks. Both companies had submitted two different start times. Commissioner Beck made a motion to approve Huber Construction at $42,514.70. Commissioner Warren seconded. The motion carried unanimously.
Commissioner O’Hair spoke to Steve Luther reagarding a problem with a bridge up north. Woolpert wants out of their contract. We are waiting to hear from our attorney. Commissioner O’Hair needs an agent to help represent the county since we do not have a highway engineer. Dave Sutherlin is waiting to receive paperwork to see where Woolpert got with the plans. The county has already paid $93,000. Tim Bookwalter said the county should put a $5,000 limit on Beam, Longest and Neff for the consultant work. Commissioner Beck made a motion to have them look into it and to put a $5,000 limit on Beam, Longest & Neff for the project. Commissioner Warren seconded. The motion carried unanimously.
Subdivision Pheasant Run Estates is located at 200 North and 50 East. The Planning department voted eight to one to approve. It meets the requirements now because they withdrew conservation from the plat. Commissioner Warren made a motion to approve. Commissioner O’Hair seconded. Commissioner Beck abstained. The motion carried.
The Edgelea Subdivision was replated due to a covenant set back violation. Commissioner Warren made the motion to approve. Commissioner O’Hair seconded. The motion carried unanimously.
Kim Hyten let the Commissioners know that there are leaky pipes in the second floor restroom. They are in the process of trying to fix the problem.
911 Director Dave Costin introduced Roger Love to the Board of Commissioners. Mr. Love is a wireless specialist with J&K Communications and submitted a detailed review of the existing radio tower located at the courthouse. Dave Costin said the tower is maxed out and nothing else can be added to it. He stated that all the space is already being utilized at the Highway department too.
J&K Communications recommended immediate removal of excess antennae and coaxial cables and build a much more substantial tower structure. A new tower without a building would cost $70,000 and a new shack designed with climate control and insulation would cost $70,000 for a total of $140,000. Commissioner O’Hair said that there is no reason to pour money into this project if there is a possibility of 911 getting their own space within a year or two. The Council has to decide what they are going to do. Commissioner Warren asked if they try to do it now where would the money come from. Dave Costin replied that they just wanted them to be aware of the situation. Council Member Larry Parker requested a list for the Council of all the antennae and what they are utilized for. Mr. Costin also informed the Commissioners that he is concerned of the ice load for this upcoming winter.
There is a tentative date of July 1st, 2006 for the buzz bomb to be done. There is an anonymous donor to donate the money to refurbish it, if needed.
Maximus submitted the 2006 Cost Allocation Plan with an updated contract for $5,430 for three years.
Putnam County Reimbursements:
2000 $7,250 $20,381 $13,131
2001 $7,250 $17,457 $10,207
2002 $7,250 $17,735 $10,485
2003 $7,250 $16,620 $9,370
2004 $7,250 $26,612 $19,362
2005 $7,250 $32,456 $25,206
Commissioner Beck made a motion to approve the three year contract. Commissioner Warren seconded. The motion carried unanimously.
David Peebles updated the Commissioners on the Van Bibber Lake Conservancy District providing water and sewer service to the residents of Van Bibber Lake Estates. The Van Bibber Conservancy District would be the town limits and the town wants to hold on to the utilities. Mr. Peebles asked if they could keep bumping this until everything lines up to meet requirements for Van Bibber to incorporate into a town. Commissioner Beck made a motion to table for 90 days and Mr. Peebles said he would draft an ordinance. Commissioner Warren seconded. The motion carried unanimously.
Steve Walters handed out a Continuity of Operations Plan for Pandemic Influenza. Mr. Walters briefed the Commissioners that this handout addresses everything in general, office by office or by department. Each office is to set up a chain of command. He has not found a specific plan for the jail. The plan was tabled to July 3rd, 2006 to allow the Commissioners to review it.
Joanne Cole with the Humane Shelter told the Commissioners that the County Council had approached them to see if they would be interested in collecting the dog tax. When she was going over the law it addressed some issues that the Commissioners would need to approve so she thought it best to make the Commissioners are of the situation. Commissioner Warren made the motion to approve the contract with Indiana State of Animal Health. Commissioner Beck seconded. The motion carried unanimously.
Commissioner Warren made a motion to approve payroll. Commissioner Beck seconded. The motion carried unanimously.
1. Putnam County Museum-Thank You Letter.
2. Indiana Governor-Motor Vehicle Highway Distributions.
3. IDEM-Approval Letter for Indiana Corn Products, LLC
4. Clerk’s Monthly Report-May 31, 2006.
5. BOAC Minutes-May 1, 2006.
6. Cummins Mental Health Minutes-May 12, 2006 & May 13, 2006.
7. Division of Weights & Measures-Annual Report.
8. Welfare Reports-May 2006.
Commissioner Warren made the motion to approve March 6, 2006 and May 15, 2006 minutes. Commissioner Beck seconded. The motion carried unanimously.
Commissioner O’Hair made the motion to adjourn. Commissioner Warren seconded. The motion carried unanimously.
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Gene R. Beck Attest: Evelyn Owens
Deputy Auditor