COMMISSIONERS MEETING
EXECUTIVE SESSION
MAY 21, 2007 AT 5:30 P.M.
ATTENDANCE:
COMMISSIONERS: Kristina Warren, President
Gene R. Beck, Vice President
James Baird
ATTORNEY: Scott Hoff
AUDITOR: Stephanie Campbell
The Putnam County Board of Commissioners met in executive session on May 21, 2007 at 5:30 p.m. to discuss personnel issues.
________________________________ _______________________________
Kristina Warren, President Gene R. Beck, Vice President
________________________________ _______________________________
James Baird Attest: Stephanie Campbell
Auditor
COMMISSIONERS MEETING
REGULAR SESSION
MAY 21, 2007 AT 6:00 P.M.
ATTENDANCE:
COMMISSIONERS: Kristina Warren, President
Gene R. Beck, Vice President
James Baird
ATTORNEY: Scott Hoff
AUDITOR: Stephanie Campbell
DEPUTY AUDITOR: Carrie Boling
AUDIENCE: 13 Individuals
The Putnam County Board of Commissioners met in regular session on May 21, 2007 at 6:00 p.m. at the courthouse annex. The pledge to the flag was given.
HIGHWAY ANNUAL REPORT
Highway Superintendent Dave Sutherlin submitted their 2006 Annual Financial Report to be signed and sent to the state. Commissioner Beck made the motion to approve and sign. Commissioner Warren seconded. The motion carried.
BRIDGE 137
Highway Superintendent Dave Sutherlin reported that Crowe’s Bridge is currently closed.
TRUCK BIDS
The following bids were submitted for a tandem axle truck:
Kenworth proposal was rejected because it did not have the needed paperwork.
Truck City of Gary $102,390
Weir’s International $102,067
Commissioner Beck made the motion to table until next meeting for further comparison. Commissioner Baird seconded. The motion carried.
BRIDGE 159
Steve Luther from Beam, Longest and Neff passed out plans for Bridge 159 to Highway Superintendent Dave Sutherlin. Mr. Luther explained that the final plans had been submitted to INDOT and they had made the changes that Shippo had suggested. Commissioner Warren asked about the walkway and parking issues. Mr. Luther said that parking for two cars would be acceptable and they would start construction later this summer. Once tracings are submitted then bids for the project can start.
DUNBAR BRIDGE PROJECT
Steve Luther from Beam, Longest and Neff explained that INDOT has requested a meeting with DNR and County Commissioners because additional funding had been requested. Commissioner Baird believes the bridge to be pretty solid but is willing to meet to discuss things. Mr. Luther said he will try to coordinate a meeting sometime in June.
BRIDGE 146
Steve Luther from Beam, Longest and Neff gave an update on the bridge replacement project and explained that Bridge 146 is currently closed.
BRIDGE 10
Steve Luther from Beam, Longest and Neff gave an update on the bridge replacement project.
CLARK-HARRIS SUBDIVISION
A replat for Clark-Harris Subdivision being Section 13, Township 13 North, Range 5 West in Washington Township. The request was to divide 10 +/- acres into one residential lot. Commissioner Beck made the motion to approve. Commissioner Baird seconded. The motion carried.
ROCK BRANCH SUBDIVISION
A replat for Rock Branch Subdivision being Section 12, Township 16 North, Range 3 West in Jackson Township. The request was to divide 10 +/- acres into one residential lot. Commissioner Beck made the motion to approve. Commissioner Baird seconded. The motion carried.
ZONING BOARD APPOINTMENTS
Planning Director Kim Hyten presented a list of citizens who are interested serving on the board. The Commissioners are requesting that Shannon Lieb, Lora Scott and John Zeiner attend the June 4, 2007 meeting.
COURTHOUSE BOILER CERTIFICATES
The Commissioners asked Auditor Stephanie Campbell to file the courthouse boiler certificates in the back room.
BUILDING MAINTENANCE SUPERINTENDENT JOB DESCRIPTION
Planning Director Kim Hyten turned in an updated job description for building maintenance superintendent.
911 & HIGHWAY SEWER AND WATER
EMA Director Kim Hyten explained that the Board of Works would be meeting tomorrow to discuss the Water Connection and Consent to Annexation Agreement and the Sewer Connection and Consent to Annexation Agreement.
EOC FINANCING
Attorney Scott Hoff reported that there is not any financing yet for this project. He researched Indiana Code and they are limited to a five year loan or a bond. He would like to set up a joint meeting with the Council and the Commissioners to discuss the financing.
911 CONSULTING AGREEMENT
911 Director Dave Costin discussed the revision of the contract that was previously presented at a Commissioner’s meeting. Commissioner Beck made the motion to give tentative approval. Commissioner Baird seconded. The motion carried.
HOP
Brenda Layman from Cinergy Metronet and Dorothy Jones from HOP were present to answer questions regarding the contract. Attorney Scott Hoff said the contract is currently being resolved between the two attorneys. They are now offering a one year contract at the same price with a non installation fee of $5,000, whichever is lesser. The new 911 center will not interfere. Engineers have looked at the highway garage to give estimates and may come back with proposals if feasible. Scott Hoff explained the need for the contract revisement and suggested looking at the county’s prior contract.
Commissioner Baird would like to wait until the second meeting in June to discuss this further. It would give them time to research the current Verizon contract. He would also like to see how much it would cost to redo the whole courthouse.
COMMUNITY CORRECTIONS GRANT
Director Jamie France explained that their grant application has been reviewed and accepted. Commissioner Baird made the motion to accept and sign the contract. Commissioner Beck seconded. The motion carried.
COMMON WAGE COMMITTEE APPOINTMENTS
Commissioner Beck made the motion to appoint Jim Baird as taxpayer; Dave Costin as Awarding Agency; and Terry Burnsworth as Industry. Commissioner Warren seconded. The motion carried.
ANIMAL CONTROL ORDINANCE
Ty Sutherlin from the Little Dude Ranch feels that the county is going to open themselves up wide to problems. The ordinance covered a lot of wild animals that do not live here but it does not contain animals that are in the county. He believes that we should follow federal guidelines because there are too many loose ends with the current ordinance. Attorney Scott Hoff said the ordinance was adopted from IC Code because it would be solid if it ever went to court. Commissioner Baird asked what the DNR follows and Scott Hoff answered that they follow Indiana code. Commissioner Beck made the motion to table until June 18. Commissioner Baird seconded. The motion carried.
PAYROLL
Commissioner Beck made the motion to approve May 18, 2007 payroll. Commissioner Baird seconded. The motion carried.
FILLMORE ROAD
Bill Dory wanted to thank everyone for being patient with the improvement along Fillmore Road.
COUNTY HOME APPLICATION
Matron Shirley VanHook presented an application for the county home. Commissioner Beck made the motion to approve. Commissioner Baird seconded. The motion carried.
1. Associated Roofing Professionals-County Jail Roof Invoice.
2. IDEM-Lone Star Permit Approval.
3. 4-H Poultry Club-Thank you letter.
4. US Army Corps of Engineers-Ohio River Dredging Operation.
5. US Army Corps of Engineers-Markland Locks and Dam Closure.
6. US Army Corps of Engineers-Tentative Lock Outages.
7. Cummins Behavioral Health-Agenda.
8. Malinowski Consulting-Indirect Cost Reimbursement.
9. BLN-Bridge 159.
10. Indiana Department of Corrections-Intent to Award.
11. BLN-Bridge 159.
12. Treasurer’s Monthly Report-April 2007.
ADJOURN
Commissioner Beck made the motion to adjourn. Commissioner Baird seconded. The motion carried.
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Kristina Warren, President Gene R. Beck, Vice President
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James Baird Attest: Stephanie Campbell
Auditor