COMMISSIONERS MEETING

REGULAR SESSION

JANUARY 17, 2006 AT 4:30 P.M.

ATTENDANCE:

COMMISSIONERS: Dennis D. O’Hair, President

Kristina Warren, Vice-President

Gene R. Beck

COUNTY ATTORNEY: Timothy Bookwalter

AUDITOR: Stephanie Campbell

DEPUTY AUDITOR: Carrie Boling

AUDIENCE: Twenty-five Individuals

The Putnam County Board of Commissioners met in a regular session on January 17, 2006 at 4:30 p.m. at the Courthouse Annex. The pledge to the flag was given.

SUBDIVISION

Kim Hyten presented Seller Subdivision 2006-SB-001 in Russell Township for approval. Commissioner Warren made the motion to approve. Commissioner Beck seconded. The motion carried unanimously.

ALARM AT ANNEX

Kim Hyten submitted a draft letter to the Board of Commissioners. The alarm at the annex is being set off excessively because people are not remembering to shut off the alarm when they enter the building. And, part of the problem is that the proper code is not being entered and it sets off the alarm. Since February of 2004 there has been 38 false alarms. Mr. Hyten is asking Commissioners to allow a letter to go out asking for him to have the ability to send warning letters. The letter would propose the following guidelines:

All departments needing to conduct a meeting outside of regular business hours need to request the use of the room in writing 48 hours prior to meeting.

If the Annex alarm is activated, the agency that activated it is to be sent a warning letter for the first occurrence. If it is activated again by same agency, then they will no longer be allowed to hold meeting at the Annex after regular business hours.

Commissioner Beck made the motion to approve to send letter. Commissioner Warren seconded. The motion carried. Tentative approval until signed by Commissioners.

ANNEX WAIVERS

Commissioner Warren asked Kim Hyten if he got the waiver letters for the Museum play rehearsals. Mr. Hyten had not received them. The approval for the use of the Annex gym was contingent on receiving the waivers. The Commissioners asked Tim Bookwalter if the waivers were drawn up, he said yes, but not turned in.

CERTIFIED LETTER

Kim Hyten passed out a copy of a response to a formal protest that would be sent to William Taylor. In the letter it states that Putnam County does not have an ordinance that sets forth a minimum distance from property lines for a driveway. Mr. Hyten wanted him to know that he did not send anyone out to inspect the driveway, because he doesn’t have jurisdiction on a State or County Highway. If someone had been sent out they would’ve been from INDOT. He suggested Mr. Taylor seeking legal counsel if he felt his neighbor had encroached upon his property.

AMERICAN CONSULTING ENGINEERS PROPOSAL - COURTHOUSE

American Consulting, Inc. (ACE) submitted a proposal for $3,700 for additional investigation of the ground level concrete slabs at the northeast and northwest corner of the courthouse. ACE initially viewed the slab conditions in April of 2005 and presented a brief report dated May 2, 2005. They will look at the wall in the Clerk’s Office because of the weight capacity.

Tim Bookwalter said he had looked at it and it was okay because it was a flat fee. Commissioner Beck asked if there would be an inspection. Mr. Hyten replied that there would be. Tim Bookwalter asked if it would be paid out of the Courthouse Cumulative Fund, Commissioner Beck said yes.

Commissioner Warren made the motion to approve. Commissioner Beck seconded. The motion carried.

VANBIBBER INCORPORATION

The Putnam County Plan Commission met in regular session on January 12, 2006 and reviewed the request to incorporate Van Bibber Lake Estates. The Plan Commission would like to make an unfavorable recommendation to the Board of Commissioners for the following reasons:

Tax structure is inadequate.

Municipal detail inadequate.

Existing road conditions are substandard and do not provide access for public emergency service vehicles. The roads would also need to be brought up to county specifications.

Kim Hyten found the application inadequate because of a lack of survey; they just got a written description. They will hold a hearing February 6^th, 2006 and he’s recommending cleaning up gym and holding it in there.

Council Member Larry Parker said there’s a lot of concern because of what it will do to the surrounding areas. Commissioner O’Hair asked because of the Planning Commission recommendation if they would be there at the Feb 6^th meeting. Mr. Hyten said he would contact the Crawfordsville office to ask for a map to bring to the next Commissioners meeting. Commissioner O’Hair said he would like to see it before the meeting. Tim Bookwalter said they should provide a map before the meeting, something besides a legal description.

Commissioner O’Hair asked Auditor, Stephanie Campbell to contact Dave Denny about the gym. Kim Hyten said he would do it.

ASSESSOR – AGREEMENT WITH ASSESSMENT SOFTWARE SOLUTIONS, INC.

Wanda O’Neal, County Assessor is asking for new software from Assessment Software Solutions, Inc. for personal property. The State recommended they go this route and she already has the money in her budget. Ms. O’Neal said the State is forcing her to switch to this software.

AS2 shall invoice Putnam County per the following schedule:

$6558 to be invoiced upon completion of 2005 pay 2006.

$6558 to be invoiced upon completion of 2004 pay 2005.

$6558 to be invoiced upon completion of 2003 pay 2004.

Commissioner Beck made the motion to approve. Commissioner Warren seconded. The motion carried.

HERITAGE LAKE POA

Kathy Winslow said the Heritage POA is charging property owners to build their homes. The Commissioners were informed that the POA was looking at increasing their permit fees from $450 to $4,500. Commissioner O’Hair said he thought $4,500 is an asinine increase to the people. He asked if was legal to charge that much.

It was asked what the Commissioners felt about the increase in the fees. The Board of Commissioners would be sending out a letter to the Heritage Lake POA. It states effective January 1, 2006 the Putnam County Building Department is to issue building permits for construction in the six subdivisions that make up Heritage Lake without regards to any lack of approval from the Heritage Lake POA if the applicant brings in a stamped site plan from a surveyor along with construction blue prints.

Heritage Lake does not have the legal authority to inspect. Kim Hyten is concerned because they are not providing a service for this $4,500 fee. Commissioner Beck made the motion to send the letter. Commissioner Warren seconded. The motion carried unanimously.

Kathy Winslow asked how to get a copy of the property owners in Heritage Lake. Commissioner Warren suggested she contact the Auditor’s Office for the information.

MICROFILM ORDINANCE NO. 2006-1-17

Kathy VanArsdale submitted Ordinance 2006-1-17 to the Commissioners for approval. It is a proposal of how to fund part-time help. For instance, she could charge the Sheriff and Community Corrections for microfilming their documents. She will not charge county offices, but will charge other offices. She will set up a fund, then set up a contract. Ordinance 2006-17 states:

The Support Fund shall be appropriated for funding contracted help if needed in preparation of files and/or supplies needed for the Office of the Putnam County Microfilm.

All monies collected under this section shall be transferred to the Putnam County Auditor who shall deposit said funds with the Putnam County Treasurer.

Disbursement of these funds shall be directed to the Putnam County Microfilm Director.

Said funds, shall be used for and on behalf of part-time help in preparation of files, maintaining equipment and support in the Office.

Commissioner Beck made the motion to approve. Commissioner Warren seconded. The motion carried.

BRIDGE 152

Jim Barker with J.A. Barker Engineering, Inc. submitted plans to the Board of Commissioners and said that page 3 of the plans would be the most expensive part of the project, putting a new wing wall at the east abutment. He suggested starting the bidding process in February. Commissioner O’Hair asked Mr. Barker to get the date set up with David Sutherlin. Commissioner Beck made the motion to approve. Commissioner Warren seconded. The motion carried.

APPOINTMENTS

ALCOHOLIC BEVERAGE COMMISSION –1 YEAR TERM

Max Whitaker expired 12/31/2005

Commissioner Beck made the motion to reappoint. Commissioner Warren seconded. The motion carried.

AVIATION BOARD-4 YEAR TERMS (STATE STATUTE)

John Sturgeon expired 12/31/05

Commissioner Warren made the motion to reappoint. Commissioner O’Hair seconded. Commissioner Beck abstained.

Commissioner O’Hair wanted it to show in the minutes that he does not support putting airport on county taxes as a separate taxing entity. Commissioner Beck wants it to stay the same as it is now. Commissioner O’Hair said he would be keeping an eye on it. He wants the airport to grow but does not want it to be a burden to this county.

Rex Eaton

Commissioner Beck made the motion to appoint. Commissioner Warren seconded. The motion carried.

Mike Clodfelter 12/31/08

Charles Lee 12/31/07 RESIGNED

Perry Wainman 12/31/06

BOARD OF HEALTH

Donald Brattain, MD 12/31/06

Cathy Clodfelter 12/31/05

Commissioner Beck made the motion to reappoint. Commissioner Warren seconded. The motion carried.

William Frisbie, DDS 12/31/08

Warren Macy, MD 12/31/06

Gary Salsman 12/41/07

Steve Thomas 12/31/07

CEMETERY BOARD-5 YEAR TERMS

CONVENTION AND VISITORS BUREAU-2 YEAR TERMS

Karla Lawless requests the appointments of the following:

Barbara Lane 12/31/05

David Jackman 12/31/05

Commissioner Warren made the motion to reappoint them both. Commissioner Beck seconded. The motion carried.

The other two appointments up for the Tourism Bureau are in the central and northern areas of the county. Commissioner O’Hair said he would like someone on the board that had knowledge of the county’s roads and bridges.

After some discussion, it was decided to wait on the other two appointments. The board currently has 11 members and the Commissioners may reduce the size of it. The Commissioners asked Tim Bookwalter to research and find out how many people have to be appointed for the board and if there were any requirements.

CUMMINS MENTAL HEALTH-3 YEAR TERMS

Gene Clodfelter expired 12/31/05

Commissioner Beck made the motion to reappoint. Commissioner Warren seconded. The motion carried.

EMERGENCY 911-1 YEAR TERM

David Bray expired 12/31/05

Kevin Carrington expired 12/31/05

Roy Haddon expired 12/31/05

Doug Nally expired 12/31/05

Todd Shedron expired 12/31/05

Gene Beck expired 12/31/05

FLOYD TOWNSHIP FIRE DISTRICT-3 YEAR TERMS

Don Steward expired 12/31/05

Commissioner Beck made the motion to appoint Ted Salzman. Commissioner Warren seconded. The motion carried.

PUTNAM COUNTY HOSPITAL-4 YEAR TERMS

Keith Ernst expires 6/30/06

Commissioner Beck made the motion to reappoint. Commissioner Warren seconded. The motion carried.

PUTNAM COUNTY PLANING COMMISSION-4 YEAR TERMS

Larry Jones expired 12/31/05

Fred Mann expired 12/31/05 RESIGNED

Commissioner Warren made the motion to reappoint Larry Jones. Commissioner Beck seconded. The motion carried. The other appointment will be made at a later date.

COMMISSIONERS APPOINTED TO BOARDS

Planning Commission Gene Beck

Emergency Management Dennis O’Hair

Solid Waste Gene Beck & Dennis O’Hair

Health Department Board Dennis O’Hair

E-911 Gene Beck

Greencastle Put Co Dev Kristina Warren

West Central Economic Kristina Warren

Commissioner Beck made the motion to approve the appointments as is. Commissioner Warren seconded. The motion carried.

JANUARY 13, 2006 PAYROLL

Commissioner Warren made the motion to approve. Commissioner Beck seconded. The motion carried.

AUDITOR’S OFFICE

Carrie Boling, Payroll/HR Deputy, told the Board of Commissioners that she didn’t have any luck reaching Richard E. Sutton. She was asked at the last Commissioner’s meeting to contact D.B Englehart & Associates to ask Richard E. Sutton to possibly work as an insurance consultant. The phone number on file had been disconnected and no number available through information for D.B. Englehart.

HEALTH INSURANCE

Commissioners discussed the two-tier plan that HBG Insurance proposed. The Commissioners had approved the plan previously; however, the increase in premiums for the employees was much higher than originally stated. Commissioner Beck made the motion to keep the insurance plan as it is. Commissioner Warren seconded. The motion carried.

EXTENSION OFFICE

Ag week is March 20-24^th, on that Tuesday morning the committee would like to bring back the goat milking contest. They would like to have one of the Commissioners there. There will be a participation award. Kristina Warren said she would do it. Update: almost time to do beef, steer, and commercial Feb 4^th, scan and weigh in.

Dining with Diabetes, the class is full and they’ll be taking a waiting list. All of paperwork is ready for 4-h’ers. Master Gardner class in February, they’ll be doing another spring flower and garden show.

2006 CUSTODIAL SALARY ORDINANCE

Custodian 001-10109-161 $24,221

Part-Time up to $9.00/HR

The Commissioners want to amend the 2006 salary ordinance to the above.

MAIL

1. Indiana Dept. of Environmental Management – Notice of Decision for Cloverdale Travel Plaza, Inc., Lear Corporation, Dixie Air Park and Lone Star Industries.

2. Sycamore Trails – Minutes.

3. BOAC Minutes.

4. Wage Construction Committee Minutes.

5. Microfilm Progress Report – December 2005.

6. Treasurer’s Monthly Report – December 2005.

The Commissioners acknowledged their mail.

ADJOURN

Commissioner Beck made the motion to adjourn. Commissioner Warren seconded. The motion carried.

___________________________ _____________________________

Dennis D. O’Hair, President Kristina Warren, Vice President

___________________________ _____________________________

Gene R. Beck Attest: Stephanie Campbell,

Auditor