ATTENDANCE
COMMISSIONERS:
Gene R. Beck, President
Donald K. Walton, Vice President
Dennis D. O’Hair
COUNCIL:
Larry Parker
Lana Schimpf
AUDITOR:
Kristina Warren
AUDIENCE:
Fourteen Individuals
The Putnam
County Board of Commissioners met in regular session on December 20, 2004 at
6:00 p.m. at the Courthouse Annex. The pledge to the flag was given.
Don Walton led everyone in a moment of prayer.
ANNUAL
HIGHWAY BIDS
Gene Beck said the bids had been tabled from the last meeting. Dennis
O’Hair made the motion to approve all bids submitted except from S & G
Excavating and Lincoln Park Stone since they did not submit the proper
paperwork; Don Walton seconded. The motion carried unanimously.
BRIDGE
197
Eric Brunn with Strand Engineering appeared at the meeting regarding the bridge
per the request of Commissioner Don Walton. The bridge is located on
County Road 650 E in Cloverdale. He was asked to give an estimated cost on
replacing the bridge. Mr. Brunn stated the engineering fees would be
$26,900. It would be a pre cast structure. He estimated the total
cost around $100,000.
Commissioner O’Hair questioned the amount of the engineering fees. For
this size of structure the county was used to seeing $10,000 - $15,000. He
felt $26,900 was high. He liked the company. Commissioner O’Hair
felt the company did a good job.
Mr. Brunn
said he was not sure what type of bridges had been done in the past for those
prices. After their company had reviewed the project they estimated their
services at $26,900. He understood what Commissioner O’Hair was saying and
said they were valid questions.
Commissioner O’Hair said he would like to see Strand do the bridge; however, he
would like to see the engineering fee go down. He brought up the fee
proposed by another engineering firm for two bridges Gene Beck was looking at
for replacement.
Gene Beck
said he had a proposal from Parsons, Cunningham and Shartle for Bridges 59 & 60.
Bridge 59 is located south of Groveland and Bridge 60 is south of 36. The
bid is for time and material and not to exceed $20,000.
Eric Brunn
said their company would look at the project again and see if they could lower
their figure. He would like to work with the county. If it does not
work out with this project then they will look at future projects.
Dennis
O’Hair made the motion to table until their January 18, 2005 meeting; Don Walton
seconded. The motion carried unanimously.
PROPOSAL FOR BRIDGES 59 & 60
Gene Beck brought up the proposal from Parsons, Cunningham & Shartle he had
received for the two bridges. The proposal was for engineering services
for time and material not to exceed $20,000 for both bridges. Gene Beck
made the motion to approve; Don Walton seconded. Dennis O’Hair opposed.
The motion carried.
MEADOW BROOK FARM, ROGERS, CEDAR LAKE ESTATES PHASE ONE AND BOESEN SUBDIVISIONS
Kim Hyten, Plan Commission Director submitted the plats for the following
subdivisions:
1)
Meadow Brook Farm Subdivision located in Cloverdale Township
2)
Rogers Subdivision located in Floyd Township
3)
Cedar Lake Estates – Phase One Subdivision located in City of Greencastle
4)
Boesen Subdivision located in Warren Township
Kim Hyten
stated the Plan Commission Board had approved the subdivisions. Don Walton
made the motion to approve all four subdivisions; Dennis O’Hair seconded.
The motion carried unanimously.
TRANSPORTATION RESOURCES FOR COUNTY DISASTER
Kim Hyten, EMA Director submitted a letter to the Commissioners that addressed
transportation resource for the county. EMA is requesting from school
corporations that they study the idea of creating a memorandum of understanding
(MOU) for the use of transportation resources. The purpose of the MOU
would be in the event of a large-scale event that has created injuries to
citizens within the school district and need transported because the existing
emergency service resource has been overcome.
Mr. Hyten
wanted the Commissioners and County Attorney approval before submitting the
letter to the school corporations. Mr. Hyten said the form in front of the
Commissioners was a standard form from SEMA.
Dennis
O’Hair made the motion to approve with the correction of the spelling of
“casualty”; Don Walton seconded. The motion carried unanimously. Mr.
Hyten would bring a corrected form back at the next meeting for the
Commissioners to sign.
GRANT
APPLICATION
Kim Hyten stated he wanted to apply for a foundation grant. The grant
would be for equipment for law enforcement in the county. Mr. Hyten
submitted the paperwork to the Commissioners. They will apply for money
about every 6 months in the amount of $1,700.
BRIDGE
159
Steve Luther with Beam, Longest & Neff, Inc. stated late last week he drove by
the bridge. Clay County Rural was getting ready to move their lines.
He stated he had spoken with Jim Cooper regarding the rehabilitation of the old
bridge. Beam, Longest & Neff, Inc. will put railing on the bridge to allow
for pedestrian use. An issue they will be looking at is a place to legally
park to walk on the bridge.
DUNBAR
ROAD PROJECT
Steve Luther with Beam, Longest & Neff, Inc. stated he was talking with DNR and
INDOT regarding the hydraulics.
MANHATTAN ROAD INTERSECTION
Steve Luther with Beam, Longest & Neff, Inc. said he had spoken with Tom Martin
(LTAP) and there may be some funding they can go after to help with the project.
Mr. Luther has been given more information that he will research regarding
accidents at the intersection to help further their application for funding.
GIS
MAPPING PROJECT
Dave Costin, E911 Director gave an update to the Commissioners on how much money
had been paid out and reimbursed for the project. Total reimbursement
currently being requested is $97,911.67. He needed the Commissioners
approval and signature to get the money reimbursed to the county. The
county should receive a check sometime in February. They already received
$25,000 back from the State in April.
Don Walton
made the motion to approve the submittal of paperwork to get the money
reimbursed; Dennis O’Hair seconded. The motion carried unanimously.
TOWER
Dave Costin, E911 Director said there was a tower they could get for free and a
new one would cost approximately $20,000 - $30,000. He had spoken to Dave
Sutherlin, Highway Supervisor about getting it for them. He asked the
Commissioners if it would be okay. The Commissioners said it was fine.
E911
BOARD
Dave Costin, E911 Director said he had four members that needed to be
re-appointed. Gene Beck said he had spoken with Tim Bookwalter about the
way the board was set up. The board should have three emergency personnel
on it. Mr. Costin thought Commissioner Beck was referring to the IDACS
Board and not E911. The IDACS Board is already set-up and he felt the E911
Board was set-up according to the statute. Mr. Costin asked where Gene
Beck had gotten his information that the board was not set-up correctly.
Tim
Bookwalter asked if there were any emergency personnel on the E911 board.
Mr. Costin stated there was not any representative. Mr. Bookwalter said
there was concern that the emergency departments were not represented on the
E911 Board.
Mr. Costin
said the board had been set up like a school board. Teachers are not on
the school board but represented by citizens of the county. Mr. Costin
said the board was made up of seven individuals by the following:
Each
Commissioner appoints someone
City of
Greencastle has one appointment
Operation
Life has one appointment
County
Council has one appointment
E911 Board
appoints one individual
Gene Beck
said he had received several telephone calls from emergency departments.
They did not feel they were being represented. Mr. Costin said that would
be up to the Board of Commissioners. The E911 Board is strictly an
advisory board. The Commissioners are in charge of 911. The E911
Board has only the power given to them by the Board of Commissioners.
RESOLUTION FOR IVY TECH PROJECT
Bill Dory with Greencastle/Putnam County Development Center submitted a
resolution that would show support from the Board of Commissioners for the
proposed Ivy Tech State College satellite campus in Greencastle. They were
looking at having a facility in place by 2009 or 2010 if it is approved.
Mr. Dory stressed they were not looking for any funding from the county.
The County Attorney reviewed the resolution and said it was okay. Dennis
O’Hair made the motion to approve resolution no. 2004-12-20; Don Walton
seconded. The motion carried unanimously.
HUMANE
SOCIETY
Joann Cole came to the meeting to give an update. She also further
discussed the plans for a “Bark Park”. The animal shelter would need
additional land. The Commissioners discussed the current fence line.
APPLICATION FOR RESIDENT AT COUNTY HOME
Shirley Van Hook submitted the application. The Commissioners approved the
applicant. Dennis O’Hair suggested advertising the county home for
applications to increase the number of residents.
DECEMBER 17, 2004 PAYROLL
Don Walton
made the motion to approve; Dennis O’Hair seconded. The motion carried
unanimously.
DECEMBER 6, 2004 MINUTES
Don Walton made the motion to approve; Dennis O’Hair seconded. The motion
carried unanimously.
2005
CLAIM DATES
Dennis O’Hair made the motion to approve; Gene Beck seconded. The motion
carried unanimously.
2005
PAYROLL DATES
Gene Beck made the motion to approve; Dennis O’Hair seconded. The motion
carried unanimously.
2005
MEETING DATES
It was tabled until January 3, 2005 meeting.
DECEMBER 28, 2004 CLAIMS
The Auditor gave the Commissioners a copy of the claims that would be paid on
December 28, 2004. It would be properly advertised. The
Commissioners would need to notify the Auditor’s Office before December 28, 2004
to approve the claims.
CIRCUIT AUDIO EMERGENCY CLAIM
George Alexander had called the Commissioners requesting it be paid during the
emergency claim process. Don Walton made the motion to approve; Dennis
O’Hair seconded. The motion carried unanimously.
REGULAR AND EMERGENCY CLAIMS
Don Walton made the motion to officially approve the December 13, 2004 claims
and emergency claims; Dennis O’Hair seconded. The motion carried
unanimously.
OPERATION LIFE CONTRACT
The
Commissioners gave it to the County Attorney to review. The Commissioners
asked if it stated 24-hour service, 7 days a week. Mr. Bookwalter replied
it did not. The Commissioners stated they felt it should be included in
the contract. The Commissioners want it amended. The Commissioners
asked the Auditor to send a letter and the contract back to Operation Life.
REELSVILLE WATER GRANT PAPERWORK
Gene Beck signed the paperwork.
COMMISSIONERS MAIL
1. Clerk of the Circuit Court
Monthly Report – November 2004.
2.
Memorandum from Hendricks County Administrator – Financial Impact
Analysis of the West
Central
Indiana Solid Waste District.
3. Indiana Department of Environmental Management – Notice of Approval for
Wabash Valley
Asphalt &
Permit Application for Russellville.
4. Letter from Board of Commissioners to Grants Management Office for
Reelsville Water Company.
5.
Indiana Department of Transportation – Bridge 137.
6.
Heritage Environmental Services, LLC – Class 1 Permit Modification
INR04-6.
7.
Putnam/Hendricks Farm Service Agency Letter.
8.
Paperwork from OASHA on Chem-Aqua.
9.
DNR – Bridge 146 & 137.
10.
Indiana Department of Natural Resources – Extension Notice from Woolpert,
LLP.
11.
Beam, Longest & Neff – Bridge 159.
The Commissioners acknowledged the mail.
ADJOURN
Dennis O’Hair made the motion to adjourn; Don Walton seconded. The motion
carried unanimously.
______________________________
__________________________________
Gene R.
Beck, President
Donald K. Walton, Vice President
_____________________________
___________________________________
Dennis
D. O’Hair
Attest: Kristina Warren, Auditor
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