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COMMISSIONERS MEETING REGULAR SESSION JUNE 6, 2005 at 6:00 p.m.
ATTENDANCE: COMMISSIONERS: Gene R. Beck, PresidentKristina Warren, Vice President Dennis D. O’Hair COUNTY ATTORNEY: Timothy Bookwalter AUDITOR: Stephanie Campbell AUDIENCE: Sixteen Individuals
The Putnam County Board of Commissioners met in regular session on June 6, 2005 at 6:00 p.m. at the annex. A moment of silence was given in recognition of Brad McGaugh. The pledge to the flag was given.
SUPERIOR COURTJudge Lowe came before the Commissioners to get approval of filling a position in the Public Defender’s Office due to someone leaving employment. Commissioner O’Hair motioned to approve. Commissioner Warren seconded. The motion carried.
BRIDGE 152 AND DUNBAR COVERED BRIDGE PROPOSALSJim Cooper discussed rehabilitation of Bridge 152 from 12 tons to 15 tons.
Jim Barker gave a proposal on Dunbar Bridge and Bridge 152. Mr. Barker handed out information on himself and his company. The proposal for Bridge 152 stated that rust repairs are needed on the super structure. The bridge needs a new deck and three lines of additional stringers and floor beams need replaced.
Commissioner O’Hair stated that this road is not heavily traveled, 35 cars and some school buses use it to turn around. He asked how long the bridge would last if it was rehabilitated. Mr. Barker said it would last decades with a cost of $204,000.
Mr. Barker then went on to explain what is wrong with Dunbar Bridge. He stated that 2/3 of the arch ends need to be cut off and replaced. The siding that protects them needs to be replaced with a cost of $30,000 or maybe a little more. Mr. Barker guessed that the bridge would be closed anywhere from 2 to 3 weeks. Commissioner O’Hair motioned to approve the proposal for Dunbar Bridge and Bridge 152 would be reviewed later. The project is to be paid out of the Covered Bridge Fund. Commissioner Beck seconded. The motion carried unanimously.
BRIDGE 11Daryl Smith with CPI discussed his proposal for Bridge 11. CPI would be able to give a bid on the construction. Mr. Smith gave a quote of $114,848 for the bridge. To put the bridge in would be around $114,000 and to complete the bridge would be around $225,000. Commissioner Beck made a motion to table the matter until the next meeting. Commissioner O’Hair seconded. The motion carried unanimously.
WATER WORKS HILL – ABANDONED ROADSylvia Kenworthy asked the Commissioners for a road to be abandoned that leads to her property. She discussed what has been dumped there and people trespassing. Commissioner Beck suggested dumping riff raff at the edge of the road. Discussion was made and it was decided that could not be done due to a Cinergy line. The Commissioners and Tim Bookwalter agreed that the best solution would be putting a cable up with a lock and giving a key to the utility companies and the Highway Department. Commissioner Warren motioned to approve. Commissioner O’Hair seconded. The motion carried unanimously.
NORTHRIDGE FARMS SUBDIVISIONKim Hyten, Plan Commission Director presented Resolution 05-12-2005 to adopt Northridge Farms Subdivision. The Plan Commission vote was 5-1. Commissioner O’Hair asked if they were set back far enough. Mr. Hyten said that they are. The petitioner had nothing to say.
Chris South handed out a copy of his petition and let his attorney, Betty Conklin, discuss it. She handed out information that says what the Plan Commission has done is illegal. Ms. Conklin explained the handouts.
After Ms. Conklin’s presentation, Commissioner O’Hair asked her about the man made pond. Commissioner O’Hair asked Mr. Hyten about the bonds on the subdivision. He said everything that has been brought up at this meeting has already been discussed at the Plan Commission meeting.
Lee Comer addressed the issues presented by Ms. Conklin. Commissioner O’Hair stated he is worried about the developers not holding up to their bonds. Commissioner Warren asked about the septic issues. Mr. Comer said they have a plan “B” they can use the buffer area. Commissioner Warren asked if there would be language in the covenants of the subdivision or the deeds that would state the property owner realized their house was near a stone quarry. Mr. Comer assured the Commissioners that this would not be an issue.
Mr. Comer said the Plan Commission Board had approved it. The issues brought up tonight by Ms. Conklin are issues that should be brought up in court to debate if Mr. South chose to pursue the matter. After some discussion, Commissioner Beck motioned to approve the plat for Northridge Farms Subdivision. Commissioner O’Hair seconded. The motion carried unanimously.
SECURITY ISSUESAnita Peters from the Real Estate Department and Janet Deaton from the Treasurer’s Office handed out copies of threatening letters they had received. Ms. Peters said that she has talked to H.O.P. and they can set up a device that will record these phone calls.
Kim Hyten said that they could take pay for it using the Homeland Security grant money. Mr. Hyten would look into it. Discussion was made about things that have happened and usage of the money.
Commissioner Beck told Ms. Deaton that she should give the information to the Sheriff. Commissioner O’Hair asked Mr. Hyten to look into the matter.
CIRCUIT COURT Judge Headley was not able to be present. Auditor Stephanie Campbell explained what Judge Headley was asking for. Commissioner Warren motioned for approval. Commissioner O’Hair seconded. The motion carried unanimously.
PRO NET TELEPHONE SERVICE John David from Pro Net gave a proposal for long distance telephone service. Auditor Campbell stated that One Call had submitted a proposal and it was less than Pro Net. They were also waiting on a telephone call from SBC. Commissioner O’Hair motioned to table the matter until they receive information from SBC. Commissioner Warren seconded. The motion carried unanimously
LADOGA COUNTY COUNCIL Sandy Powers from the Ladoga County Council was present at the meeting to speak to the Commissioners concerning well head protection. She had given the County Attorney a contract that would need to be signed by the Commissioners. The Attorney did not bring the contract to the meeting. Commissioner O’Hair motioned to table the matter until the next meeting. Commissioner Warren seconded. The motion carried unanimously.
EXTENSION OFFICE Laura Lee Baugh gave the Commissioners an update on the fair. She also mentioned that Dave Denny, the Annex custodian, will be having surgery and that she was concerned about him.
ORDINANCE NO. 2005-6-6 – VACATE PART OF CR 475 WEST Commissioner O’Hair motioned to approve the ordinance. Commissioner Warren seconded. The motion carried unanimously.
CLAIMS Regular and emergency claims were presented to the Commissioners for approval. Commissioner O’Hair motioned to approve. Commissioner Warren seconded. The motion carried unanimously.
SRI CONTRACT A letter and contract from SRI, Inc. was presented to the Commissioners. The letter informed them that the “per parcel” fee has been increased from $50.00 to $60.00 due to cost of doing business. The contract was presented for signing to continue using SRI, Inc. for tax sale support. Commissioner Warren motioned to approve the contract. Commissioner O’Hair seconded. The motion carried unanimously.
WEST CENTRAL SOLID WASTE DISTRICT The Commissioners were presented with a form for approval or disapproval for 2006 cost-sharing expenses with the West Central Solid Waste District. Commissioner Warren motioned for approval. Commissioner O’Hair seconded. The motion carried unanimously.
KARR TUCK POINTING A proposal from Karr Tuck Pointing was presented for renovations to the exterior of the courthouse. Commissioner O’Hair motioned to table until the next meeting. Commissioner Beck seconded. The motion carried unanimously.
ROAD DEDICATION Information was given to the County Attorney to research .765 acres. The gentleman said this acreage should have been dedicated to the county years ago. The acreage is located in Cloverdale Township. It is currently in the name of George and Cynthia Sanders. Commissioner Beck motioned to have Tim Bookwalter research it with the Plat Deputy and to draw up the paperwork. Commissioner Warren seconded. The motion carried unanimously.
COMMISSIONERS MAIL 1. Letter from Opportunity Housing, Inc. 2. Iron Truss and Steel Truss Repair and Rehabilitation Projects list 3. Covered Bridge Certification 4. Thank-you card from Putnam County Museum 5. Putnam County Health Department – Heritage Environmental Services Monthly Log Report 6. Sycamore Trails Quarterly Meeting Board of Directors 7. IDEM – Sewer Permit for Town of Cloverdale 8. IDEM – DePauw University Permit Application 9. Microfilm Progress Report 10. Treasurer’s Office Monthly Report 11. USDA – Payment for Preliminary Engineering Study for Greenbriar Subdivision 12. Farrar, Garvey and Associates Progress Report for Bridge 495
The Commissioners acknowledged their mail.
PAYROLL Commissioner Warren motioned to approve payroll. Commissioner O’Hair seconded. The motion carried unanimously.
ELECTRIC DOOR Commissioner O’Hair motioned to table the electric door issue until the next meeting. Commissioner Warren seconded. The motion carried unanimously.
MINUTES The minutes for January 3, 2005, January 18, 2005 – Executive and Regular, February 7, 2005 – Executive and Regular were presented for approval. Commissioner Beck motioned to approve. Commissioner Warren seconded. The motion carried unanimously.
ADJOURN Commissioner Beck motioned to adjourn the meeting. Commissioner Warren seconded. The motion carried unanimously.
_________________________________ _______________________________ Gene R. Beck, President Kristina Warren, V. President
_________________________________ _______________________________ Dennis D. O’Hair Attest: Stephanie Campbell Auditor
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