COMMISSIONERS: Gene R. Beck, President

Kristina Warren, Vice President

COUNTY ATTORNEY: Timothy Bookwalter

AUDITOR: Stephanie Campbell

AUDIENCE: Eight Individuals

The Putnam County Board of Commissioners met in regular session on April 18, 2005 at 6:00 p.m. at the annex. The pledge to the flag was given. Dennis O’Hair informed the Auditor that he would not be attending tonight’s meeting due to illness.

HIGHWAY ISSUES

Dave Sutherlin, Highway Supervisor gave a quote for a 2005 Caterpillar grader from Macallister. The quote was for $20,000 per grader. Mr. Sutherlin said it was already in the budget, a total of $60,000 per year. Kristina Warren motioned for approval. Gene Beck seconded. The motion was approved.

BRIDGE 253

Dave Sutherlin brought proposals for South Ramp Creek. John K. Huber Construction’s proposal was for $27,497.21. Trisler Construction Company’s proposal was for $30,014. Gene Beck motioned to accept John K. Huber’s proposal. Kristina Warren seconded. The motion was approved.

BRIDGE 159 UPDATE

Steve Luther with Beam, Longest & Neff, Inc. said they would start pouring concrete on the north side soon.

It was discussed that buses were still crossing the bridge even though they had been advised not to. They were over the ton limit. Dave Sutherlin said he would send a certified letter stating not to drive across the bridge. Tim Bookwalter said he would call the assistant superintendent.

Mr. Luther said he is looking at the invoices with Reelsville Water. He will also come up with a solution in regards to Dunbar Road for the least expensive and best route.

Mr. Luther stated he would resubmit for Federal Aid in May for Bridge 45. Mr. Luther also informed the Commissioners that LTAP would be out on April 21^st to look at the Manhattan Road project.

EMA/PLANNING

Kim Hyten had three subdivisions to submit from the Planning Commission.

- Parkers Place re-plat – platting two lots back together, located off of County Road 1000 South in Cloverdale Township

- Sillery Subdivision – single lot inside Greencastle zoning district, located on Glen Browning Drive

- Dottie Subdivision – Floyd Township, two lots on County Road 500 North

Kristina Warren motioned for approval. Gene Beck seconded. The motion was approved.

Metal Detectors

Kim Hyten said Judge Headley and Judge Lowe have expressed their concerns for courthouse security, especially with the courts. Mr. Hyten said he was willing to look into purchasing walk through metal detectors through the Homeland Security funding. However, you would have to have the manpower for some of the security precautions; which the county does not have.

COUNTY ISSUES

Marilyn Bigelow presented a letter from Ken Miller, Heritage Lake POA Government Committee member. The letter was in reference to the roads at Heritage Lake. Ms. Bigelow asked what the number of miles of cul-de-sacs in Heritage Lake was. She also asked about getting the roads fixed and finding out which roads were the worst. Gene Beck said there is approximately eight miles of road in Heritage Lake. Mr. Beck said it would cost approximately $6,000 per mile of road.

COMMUNITY CORRECTIONS BOARD

Jamie France, Director told the Commissioners that with the recent budget cuts, the Community Corrections Board approved a transfer of $4,000 into the County General Fund. He would like to challenge other grants to try and do the same.

G3 TECHNOLOGY PARTNERS

Derek Deckman from G3 Technology Partners was there to discuss the courthouse phone systems. They have worked with Hendricks and Montgomery Counties in reducing their phone bills. They have saved them $2,000 to $3,000 a month. They will come and look at the counties service record and see what can be saved. Mr. Deckman stated they are a hardware provider and they help find grants. He would like for G3 to be involved in the bid process.

APEX GROUP BENEFITS

Amy Carpenter & John Gause discussed employee benefits. Mr. Gause presented a life insurance program for county employees. They explained that it is term insurance and very inexpensive. They do not change after they are covered through other ways. They would like to bid out the insurance this next time. Commissioner Warren and Beck said they did not have a problem with that. Mr. Gause said almost every county they work with they have been able to save them six digits.

PUTNAM COUNTY MUSEUM

Sally Gray from the Putnam County Museum appeared before the Commissioners to update them on the museum and to give them a new proposal to use the EDIT money. Gene Beck stated the EDIT plan has not been done yet. Commissioners Beck and Warren said they would need to draw up an EDIT plan first. Commissioner Beck said the EDIT money is currently going toward the jail and highway buildings and roads. Commissioner Warren suggested putting $5,000 to War Chest and $5,000 to the museum instead of $10,000 to War Chest. Ms. Gray said the $5,000 is for commitment of partnership. Commissioner Warren said that they needed to consider it. Commissioner Beck stated that he had no problem with it being split up that way. They would look at putting it into the EDIT plan for 2005.

PUTNAM COUNTY 4-H

Laura Lee Baugh said there are 900 kids enrolled in 4-H. She gave an update on how things are going. She also discussed the memo handed out to the Commissioners. The memo goes into detail of requirements from the County Extension Directors. The requirement is to be implemented immediately. They are now required to have two separate lockable filing cabinets for storage of petty cash and other fiscal information. Ms. Baugh asked the Commissioners input on acquiring the cabinets without having to purchase them. The memo also asked the Commissioners on input of replacing the rubber covering on the paper roller of their paper-folding machine. The average price is $800. Larry Parker suggested approaching the Council to approve the spending the $800. The Commissioners stated if there were not any lockable cabinets in the surplus storage room the department would need to purchase the cabinet.

PAYROLL

Kristina Warren motioned to approve payroll. Gene Beck seconded. The motion was approved.

MAIL

The mail was discussed and acknowledged.

ADJOURN

Gene Beck motioned to adjourn. Kristina Warren seconded. The meeting was adjourned.

_________________________________ _______________________________

Gene R. Beck, President Kristina Warren, V. President

_______________________________

Attest: Stephanie Campbell

Auditor